ROLES and Committees

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For over 50 years, the Saybrook Garden Club (SGC) has relied on the dedication of our members to make our community fun and engaging. We host a variety of social events and maintain the aesthetic, communication, and welcoming presence of our neighborhood.

To keep these beloved traditions alive, we require all SGC members to join a committee. Being part of a committee is a fantastic way to meet your neighbors and contribute to our club's success.

Explore the positions within our board and our current committees below to help you choose when becoming a member or renewing your membership! becoming a member or renewing your membership!

• President: Preside at all meetings, appoint all committee leads, and be an ex-officio member of all committees.
• Vice President: Assists the President in their duties, steps in during the President's absence, and oversees special projects or committees.
• Secretary: Takes meeting minutes, maintains records and correspondence, and manages club documentation. ***OPEN ROLE. Contact us if interested***
• Treasurer: Manages funds and sets budgets, handles financial transactions, and provides financial reports.
• Membership Chair: Manages member applications and maintains the neighborhood directory.
• Philanthropy Chair: Collaborates with neighborhood schools to distribute funds to children in need and identifies community needs for support.
• Communications Chair: Maintains the website, leads the digital newsletter, develops cross-channel communication materials to promote club activities, and manages social media.

• Salad Supper (Annual Club Members Event): End of summer kickoff for the upcoming Saybrook Garden Club year. Pick up drinks/supplies and set up/clean up.
• Saybrook Cares (Ongoing): Engage youth (ages 13-18) in community service projects..
• Beautification (Ongoing): Schedule landscaping and holiday lighting at the entrances on 12th and 14th Streets, and beautify the flower beds as needed through weeding and watering.
• Bouquet of Cheer (Ongoing): Welcomes new residents to the neighborhood with a newsletter, directory, and a plant.
• Ice Cream Social (Annual Neighborhood Family Event): Pick up supplies and serve ice cream at Beebe Playground for the kids and families.
• Book Sale (Annual Fundraiser): Collect and sell gently used books.
• Hayride and Bonfire (Annual Neighborhood Family Event): Schedule hayride/Halloween event with the Park District. Pick up food/drinks, craft supplies, and set up/clean up.
• Trivia Night Fundraiser (Annual Fundraiser): Coordinate venue and Trivia provider. Collect payments, organize teams, and set up raffles.
• Holiday Cookie Exchange (Annual Club Members Event): Formerly "Christmas Tea." Find a neighborhood house to host, plan the theme, design and distribute invitations, help set up/clean up at the host house, organize food donations by members, and pick up drinks/supplies.
• Casino Night (Annual Fundraiser): Coordinate venue, casino game provider, food, and bartender/drinks. Collect payments, decorate, set up/clean up, and set up raffles.
• Easter Egg Hunt (Annual Neighborhood Family Event): Pick up candy/toys, stuff eggs, and set up the Easter Egg Hunt at Beebe Playground for kids ages 2–10.
• Girls' Night Out (Quarterly Club Members Event): Also known as GNO. Organize social events and activities for women.
• Progressive Dinner (Annual Club Members Event): This is the biggest annual event. Plan the theme/menu, pick up ingredients, assemble meal kits, assign a progression of houses to participants, and set up/clean up at the cocktail and dessert houses.
• Block Captains (Ongoing): Help distribute newsletters and invitations to their block. Notify the Board of moves or life happenings of neighbors on their block.
• Food Donations/Helping Hands (On Call): You might be asked to make a dish for an event or help with something on an ad hoc basis.

Only with enough support from our members can we continue these wonderful traditions!

Forgot to apply for a committee role during registration, want to change your selection, or add more? Contact us, and a board member will reach out to you soon.